Data loss is one of the issues that most affects businesses today. The Human Resources sector has a lot of private and sensitive information about its employees and about people applying for positions in the company. It is essential that the Human Resources department adopt policies that ensure the security of this information. In today’s article, we’ve introduced 5 simple steps to prevent data loss in the human resources area!
Use technology to your advantage
The technology allows a large number of data to be stored safely. Do not save resumes in physical format, as you risk losing them easily. Always keep a database up-to-date and follow the market. The world of technology is constantly evolving so it is advisable to keep abreast of what the market has to offer at the level of human resources management.
Organization is essential
Companies deal with a large amount of data every day and often the data is lost not because of technical problems but because of the lack of organization of the same. Human resources often make such mistakes because it deals with various types of processes, such as payroll, recruitment and selection, among others. You should catalog the documents with discretion and you should organize them consistently. This will allow your day-to-day life to be much more organized and data will not be lost so easily.
Create an information security policy
The security policy is a document developed by the company that records the principles of security that the company adopts and that must be followed by employees and is increasingly a necessity in today’s companies. The security policy should be applied to all information systems, both desktop and mobile. For the policy to be respected, it is essential that top managers participate in its implementation and that there are clarification sessions on each point in this document.
Make backups regularly
This is a basic measure, but unfortunately there are still many companies that do not regard backup as serious. Making copies of your information on a regular basis will allow you to find them elsewhere even in the event of data loss. It is advisable to use a backup solution on Cloud because of its cost optimization and the security it offers.
The best way is prevention
A disaster recovery solution is a very complete process that guarantees data protection and recovery in case of failure. Backup is part of disaster recovery, but it is only one of its components. Disaster recovery is a very complete solution since in addition to copying the data also ensures its restoration efficiently in case of natural disasters or infrastructure failures. This type of solution has as a great objective to eliminate (or at least to minimize in large scale) the downtime of a company due to failures. RAAS is a disaster recovery service totally managed by specialized equipment and gives you the possibility to recover a virtual server in seconds.