Having an up-to-date backup of data is the first step to getting away almost unscathed to a computer attack or a natural disaster that compromises all your business data. However, companies do not always have a serious backup policy and when a problem occurs, they see their data exposed and the reputation of their business in risk. In today’s article, we leave you with some tips to eliminate the biggest threats to data backup!
Do not save information in the Recycle Bin
According to a current study, about 66% of Office 365 managers use the recycle bin as a form of backup. By having the files there, the managers consider that they can easily restore them. However, anyone can access the computer’s recycle bin and have access to all of the information there. This folder should only be used to place files that are no longer useful and should be cleaned quite frequently.
Do not have the backup solution in the same place as your IT infrastructure
The data center is one of the most important elements for corporate security, so it is vital that it is well protected from natural disasters and from unwanted access. To more effectively protect IT infrastructure, more and more companies choose to put all management in the cloud. In this way, they ensure that the information stays intact and easily retrievable even in more extreme cases. The backup solution must also be hosted outside the company’s infrastructure so there is no risk of losing all information.
Human failures are the main cause of data leakage and data loss and unfortunately there is no effective solution that completely eliminates this problem. Opening e-mails with suspicious attachments, clicking on unreliable links, and using removable devices without antivirus protection are the major flaws employees commit in companies. Thus, it is essential for companies to define a rigid security policy (with sanctions for defaulters) so that employees realize the need to protect their information to the maximum extent possible.
Do not use VPN on external connections
A virtual private network (VPN) is a type of private connection that uses a public network to access your company data. Contains a connection encryption that prevents data interception and IP tracing. This is the safest way to access corporate data through public networks such as hotels and airports.
Be prepared for external attacks
There are increasing threats to information security in companies, whether through hacking attacks or the creation of increasingly sophisticated and harder to eliminate viruses. No company is 100% nowadays, but it is very important to ensure that there is a good antivirus installed in the organization. At this point, it is important that there is frequent audit in the company. You should conduct a risk analysis regularly so that you can identify potential hazards to your organization’s safety. All types of identifiable threats must be examined and it is thus possible to identify weaknesses in the security system in a timely manner, establish priorities and create an effective plan of action to avoid future damage.